Important Forms

Helpful Information and Contacts

FREQUENTLY ASKED QUESTIONS

How do I notify you of a change of address or change of ownership?
Changes of Address and transfers of interest must be submitted by email, or US mail (please see contact information below).
Name change - Personal
MarriageCopy of marriage certificate
DivorceCopy of divorce decree reinstating maiden name or prior name, copy of final order/decree showing distribution of assets and copies of any court-mandated conveyance documents
Legal Name ChangeCourt order evidencing name change
Appointment of Attorney-In-FactCopy of power of attorney
Appointment of Agent or AgencyCopy of agency agreement
Appointment of Legal GuardianCopy of birth certificate or court order designation guardianship
Name change - Company/Corporate, LLC
Merger/Name ChangeCertificate of merger and tax ID number
LLC Name ChangeCertificate evidencing name change
Purchase/Sale of Interest
Purchase of InterestRecorded copy of conveyance evidencing acquisition of property
Sale of InterestRecorded copy of conveyance evidencing sale of property
Trusts/Partnership change
Trust or Partnership is CreatedCopy of recorded conveyance of interest to the Trustee and/or Trust or Partnership and the Trust or Partnership Agreement
Change of Trustee - DeathCopy of recorded Instrument evidencing death of Trustee and appointment of Successor Trustee and a copy of the Trust Agreement
Change of Trustee - ResignationCopy of recorded instruments evidencing Trustee resignation, appointment of Successor Trustee and a copy of Trust Agreement
Change of Trustee - Appointment (Original or Succession)Copy of Trust Agreement or recorded Memorandum of Trust
Trust or Partnership is TerminatedCopy of Dissolution of Trust or copy of Partnership and Conveyance to beneficiary or partners
Death of co-owner
Joint Tenant (with Rights of Survivorship)Certified copy of Death Certificate of deceased joint tenant
Tenants by EntiretyCertified copy of Death Certificate of deceased joint tenant
Life TenantCertified copy of Death Certificate of deceased life tenant, recorded instrument creating the life estate, and names, addresses and tax identification numbers of remaindermen
Tenant in CommonCopies of pertinent "Death of Owner" documents described immediately below for deceased tenant in common
Death of owner - Owner died with a will (testate)
Probate proceedings are filed in the state in which the property is located and are currently pendingCertified copy of Last Will and Testament, certified copy of Order Admitting Will to Probate and certified copy of Letters Testamentary
Probate proceedings were filed in the state in which property is located and are completeCertified copy of Final Decree, Certificate of Transfer or other documentation evidencing final distribution of property by the court
Probate proceedings have not been filedCertified copy of Death Certificate, certified copy of the Last Will and Testament, and a copy of a properly executed and recorded Affidavit of Heirship signed or witnessed by an uninterested third party (not a family member)
Death of owner - Owner died without a will (intestate)
Probate proceedings are filed in the state in which the property is located and are currently pendingCertified copy of Death Certificate and a certified copy of Administration Proceedings
Probate proceedings were filed in the state in which the property is located and are completeCertified copy of Final Decree, Certificate of Transfer or other documentation evidencing final distribution of property by the court through laws of descent and distribution
Probate proceedings have not been filedCertified copy of Death Certificate and a copy of a property executed and recorded Affidavit of Heirship signed or witnessed by an uninterested third party (not a family member)
What are royalties?
Royalties are the interests retained by the lessor under an oil, natural gas and/or mineral lease. Royalties are payable based upon the value of percentage of the minerals produced from the lease.
How is my royalty interest calculated?
Royalty is calculated based on the following:
– Take the number of net mineral acres that you own within a well’s drilling or spacing unit
– Divide that number by the total acres in the well’s drilling or spacing unit and
– Multiply this number by the royalty interest negotiated in your Oil, Natural Gas and Mineral Lease
For example, if you own 40 net mineral acres, the spacing unit is 640 and the royalty interest is 1/8th, then your royalty interest in the well is (40/640) x 1/8 = 0.0078125
What is a Division Order?
A division order is a document confirming ownership information in a particular property/unit and authorizing distribution of funds according to that information. The division order does NOT represent a sale of your properly or change the lease in any way. When you sign and return a Division Order, you confirm that you agree with the information disclosed in the document. Companies want owners to confirm name and address along with other contact information to ensure royalties are paid correctly.
When are royalty checks issued?
Checks are generally issued and mailed at the end of each month. Oil revenue is generally paid within 30-60 days following the sales month. Natural gas revenue is normally paid within 60-90 days following the sales month.
What is minimum pay?
Different companies set minimum limits for when checks are physically cut and royalty is distributed. Some companies require that an owner must accumulate a minimum balance of $100 dollars in their account in order for a check to be issued. Minimums sometimes can be lowered depending on the company and usually require a Change Release form to be completed and submitted.
Why does my monthly payment amount vary?
Many factors may cause your payment to vary, including but not limited to, market conditions, suspended payments, adjustments (including any overpayments or underpayments by the company), fluctuating commodity prices, regulatory or contractual changes, production volumes, seasonal conditions and routine maintenance or operating issues which may affect the volumes produced from a well during a given period.
Why does my payment differ from others in my family?
This can occur because ownership between family members might not be equal or because one party has not provided the company with a Tax ID (TIN) or other information required. Other possibilities could be because some family members may own interest in other properties in addition to those commonly owned or the contribution of stale dated checks, returned checks and/or address changes.
Where can I research unclaimed property?
Each state makes an effort to locate rightful owners of production revenues, holding the funds until the owner is found. To locate and collect unclaimed funds, please visit the National Association of Unclaimed Property Administrator’s (NAUPA) website.
Still have questions? Contact Us.

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